For medical centers staff: To request bereavement time off, follow your department’s usual request procedures. The ISC Benefits Team handles a large volume of benefit transactions, via Workday and paper forms. Please visit this page on the ISC website to ensure you're referencing the most current information. However, more complex benefits issues may be escalated to the ISC Benefits Team. We are currently experiencing a high volume of calls, resulting in wait times of more than one hour. Requesting bereavement time off. Then, at the bottom of the screen, select the OK button. The ISC Benefits Team handles transactions surrounding new enrollments and changes to health, wellness and retirement benefits. Visit the Workday Training page for details. There are over 45,000 employees at the University of Washington who receive a paycheck every two weeks. The team triages each inquiry, collects any additional information needed, and analyzes issues in order to either resolve the issue or, if they don’t have the answer, route tickets to the proper support team. Compensation; Professional staff; Excess compensation; Excess compensation. The ISC Service Support Team provides a variety of Workday training to the UW community, ranging from short web-based videos all the way up to full-day instructor-led classes. When a professional staff position’s duties and responsibilities expand or substantially change, the position may be reviewed to determine whether the position’s salary amount, job profile and/or compensation grade assignment should change. Eligibility You’re eligible to enroll in an FSA as long as you’re eligible for PEBB benefits . All changes must be submitted in Workday by 11:59 pm PST today. The ISC comprises several teams ranging from generalists to specialists, with the common goal of providing enhanced customer support and optimizing Workday operations. Visit the Workday Data Integrity page for additional information. For campus staff: To request bereavement time off, follow your department’s usual request procedures and make the appropriate time off request in Workday. platform improvements and feature upgrades, Workday HR/P Cost Distribution for Organizational Units, An easy-to-use interface, available 24/7, that works on both Macs and PCs, Up to three direct deposit options, as well as enrollment in direct deposit at any time, Real-time access for administrators and managers to human resources and payroll information, Reduced paperwork, manual entry, duplicate data entry, and data entry errors, Increased transparency and accountability through auditable business process workflows, Consistent implementation of the latest technological upgrades across the entire UW’s HR and payroll system. UW holiday calendar; UW holiday calendar. The ISC website provides: Additionally, the ISC provides training resources for employees and Workday security role holders. UW-IT monitors its email and phones 24 hours a day, 7 days a week. The ISC Service Support Team is also launching enhanced, next-level Workday training for employees who provide units or departments with HR and payroll support. The ISC maintains the integrity of data in Workday in an ongoing effort to help identify and correct errors in employee records. Using this form rather than emailing the ISC … Workday releases platform improvements and feature upgrades designed to increase functionality and enhance the user experience twice a year, in September and March. Position and salary review. Please visit this page on the ISC website to ensure you're referencing the most current information. (Workday Administrators, please note: you should first be working with your Named Support Contacts before contacting the ISC Customer Support Representatives.) Note: This is a printed version of https://isc.uw.edu/open-enrollment-closed. If it falls on a Sunday, it is observed the following Monday. Under exceptional circumstances overtime exempt professional staff may qualify for excess compensation for work that is not part of a position’s regular duties, and that is typically performed outside of … This deadline is set by the Washington State Health Care Authority (HCA). To see your benefits coverage for 2021, in the View As Of field, enter or select 01/01/2021. Ensuring that every UW employee receives an accurate paycheck on time is the ISC’s top priority. To facilitate the transition to Workday, the Integrated Service Center (ISC) opened their doors to provide Workday transactional support for faculty, staff, and students. That’s approximately 725 UW employees per each ISC staff member! © 2020 University of Washington, Seattle, WA, New/Newly-Eligible Employees: Enrolling in Benefits, Suspended Operations: What To Do In Workday, Payroll and HCM Transaction Calendars/Deadlines, Foreign Nationals Payment & Tax Information, Public Service Loan Forgiveness (PSLF) Certification Forms, Managing Your Personal and Work Information in Workday. What is the Integrated Service Center (ISC)? The FSA accounts for UW employees are managed by Navia Benefits Solutions, a local company that administers benefits for organizations. The tests are being offered through a partnership between the UW System and the U.S. Department of Health and Human Services to help address the current surge in COVID-19 virus in Wisconsin. The Benefits Office supports UW employees with a variety of health plan options, generous retirement plans, life insurance and long-term disability coverage, and more. The ISC Payroll Team processes around 45,000 paychecks each pay period! Macintosh Windows Most UW and WTC System campuses have agreements with Adobe that license Creative Cloud for faculty and staff. On June 27, 2017, the University of Washington replaced our 35-year old, decentralized legacy payroll system and many of its shadow systems with Workday, a modern, integrated, cloud-based software designed to standardize human resources and payroll processes. In partnership with UWHR and Academic HR, the ISC has recently added a new “Not Authorized to Work in U.S.” reason code to the Termination business process. Overview The University of Washington has a long tradition of hosting faculty and other academic personnel from around the world. Note: This is a printed version of https://isc.uw.edu/about. Coming soon. Most transactions will continue to be entered, reviewed, approved and managed by departments and their HR and payroll representatives – including job hires, salaries and compensation, leave of absence, end dates and more. UW News. This page is a resource for information regarding policies for actions specific to University of Washington (UW) academic personnel. Fun fact: There are currently 62 total employees at the ISC. Based on the campus’ guidance, the UWEBC will be adjusting our events scheduled through 2020. These individuals are collectively referred to as “international scholars.” They engage in a variety of teaching and research activities but are not enrolled at the UW, nor are they enrolled students overseas. 4. Contact UW-IT. Visit the Workday HR/P Cost Distribution for Organizational Units page for information on how the University of Washington distributes the costs of implementing Workday. Note: This is a printed version of https://isc.uw.edu/your-benefits/plan-choices. For more information regarding specific matters, please see the University of Washington Faculty Code.. Please carefully read all information. Working with the Named Support Contacts, the HCM Service Partners will be aligned with organizations within the UW in order to build effective partnerships, consult on Workday processes and transactions, and provide tailored support to meet the unique needs of our diverse campus. The ISC Service Support Team provides a variety of Workday training to the UW community, ranging from short web-based videos all the way up to full-day instructor-led classes. For individuals who currently possess or require security access in Workday, a list of upcoming classes can be found on the Workday Training web page. The Application Management Team (also sometimes referred to as Tier 3) is responsible for providing advanced Workday application management, including Workday configurations, security administration, integration administration, report development and maintenance, and support of regular Workday updates. Open Enrollment Closes Today. The UWRP Fund Review Committee is a standing committee defined in the plan document and authorized by the UW Board of Regents. The University of Wisconsin-Stout is offering free rapid-result COVID-19 antigen tests to off-campus students, UW-Stout employees, and community members. ⇒ Workday Releases If a holiday falls on a Saturday, it is observed the preceding Friday. For students, ordering directly from Adobe is the most expensive option, and students should check with their campus's central IT to find out if there are better options. Log into Workday via the Sign in to Workday link at the top of this page. Email: help@uw.edu; Phone: 206-221-5000 (also for emergencies) Submit a question using a Web form: Send a question to UW-IT; Self-help information on the Web: IT Connect Employees should contact the Integrated Service Center (ISC) for questions regarding new enrollment or changes. To review your finalized Open Enrollment Confirmation Statement: 3. It houses more than 20 specialties under one roof, the most of any clinic in Wisconsin. Medical Centers Staff work with the WMS Team for HCM type transactions. ☐ Your work schedule, time reporting, and time-off information in Workday: isc.uw.edu/your-time-absence ☐ Your employment program by reviewing your labor contract, classified non-union work rules or the Pro UW Total Benefits administers insurance, retirement and other benefits programs for all UW employees. Coronavirus Gaming, music fandom groups provide human connection during the … Last updated Thursday, December 10, 2020, © 2020 University of Washington, Seattle, WA, New/Newly-Eligible Employees: Enrolling in Benefits, Suspended Operations: What To Do In Workday, Payroll and HCM Transaction Calendars/Deadlines, Foreign Nationals Payment & Tax Information, Public Service Loan Forgiveness (PSLF) Certification Forms, Managing Your Personal and Work Information in Workday, Washington State Health Care Authority (HCA). Tier 1 Customer Support Representatives collect as much information as possible from employees who have questions or have encountered challenges with benefits, and can resolve transactional issues in Workday regularly. 3. New to the University of Washington and ready to start using Workday? Open Enrollment for benefits-eligible employees of the University of Washington closed on November 30. Looking for dates further in the future? These releases ensure UW stays up-to-date with technology changes, regulatory requirements, and our ever-expanding information needs. With Workday, it’s easier than ever for employees themselves to access, update and monitor their own payroll and benefits information, and employees will continue to work closely with their departments for many Workday tasks. Our students, staff, and faculty members partake in a world-class education and … This reason should only be used if an individual is unable to provide valid identification documents to the department’s I-9 Coordinator as legally required. UW employees who suspect unemployment fraud should submit the Report Unemployment Fraud to the ISC form to the ISC. HR/P ISC Design Input Findings and Recommendations Final Report. If you are hiring, changing jobs or changing compensation for classified employees, and the process does not take effect until January, please consider waiting until after the pay tables have been updated to initiate the processes for these employees. Workday is a proven cloud-based enterprise resource planning (ERP) software solution for human resource and financial management, utilized by multiple industries and agencies including financial services, healthcare, energy, government, non-profit, hospitality, K-12 education, and higher education, and has been successfully deployed at other universities such as Arizona State University, Cornell, Louisiana State University, Ohio State University, the University of Pennsylvania, Yale and many more. In addition, the ISC Payroll Team works behind the scenes to handle all deductions, withholdings, and payroll accounting at the University. Below are this year’s dates for the UW’s ten scheduled holidays. UW Finance Transformation is a redesign of the UW's finance-related policies and processes, with the help of new technology. More Information: RPM Workday Cost Allocation Archive This team is tasked with providing and regularly updating all Workday how-to documentation, including User Guides, Quick Guides and other resources for employees and administrators, as well as the ISC itself. The ISC has several talented and hard-working teams ready to step in, assist and support faculty, staff and administrators with Workday transactions. The Integrated Service Center (ISC) works closely with UW-HR, Academic Personnel, UW-IT, other central business units, University leadership, departments and HR administrators to support faculty, staff and students with their payroll/HR-impacting information in Workday. Workday is the cloud-based system the University of Washington uses to centralize and standardize human resources and payroll processes across three campuses, the Medical Centers and other off-site facilities. UW Information Technology (UW-IT) is currently responsible for the Workday Allocation Plan process and will send additional information to each organizational unit with details of the billing process on an annual basis. If you participated in Open Enrollment, your approved Open Enrollment changes will go into effect starting January 1, 2021. The Tier 1s are the first point of contact for the majority of inquiries that come into the ISC. Visit the New to Workday page to learn what steps you need to take to get started. Many tasks in Workday can be handled by employees or departments independently of the ISC. The ISC is supported by many collaborative partners, including UWHR, UW-IT, Academic Personnel and other central business units, and we work closely with those partners, as well as with campus leadership, departments, and administrators, to improve human resource and payroll processes, reduce duplicated efforts and increase efficiency, provide better data for decision making, and strengthen security and compliance. To reflect changes that take effect January 1, pay tables for classified staff will be updated in Workday by the first week of January. Your next opportunity to make enrollment changes to your health plans will be next November during Open Enrollment or when you experience a Life Event. ID cards TAP HRP / ISC Final Report (pdf) Case Studies from Other Universities (pdf) Stakeholder Design Input (xls) Input gathering for this first phase of the design process is now complete. This team is tasked with providing and regularly updating all Workday how-to documentation, including User Guides, Quick Guides and other resources for employees and administrators, as well as the ISC itself. Send your questions and comments about UW-IT services to our contacts below. ⇒ Using Duo 2FA With Workday In order to access Workday, you will need to be enrolled in Duo, the UW’s two-factor authentication (2FA) solution. The Customer Support Representatives (also sometimes referred to as Tier 1) provide support for all payroll, benefits and compensation issues that come into the ISC via contact forms, emails, phone calls or walk-ins. A team led by researchers at the University of Washington Tacoma, UW and Washington State University Puyallup have been studying the issue. When issues surrounding payroll transactions are noticed, employees or departments – in partnership with Named Support Contacts and/or the ISC – investigate the underlying issue; when the problem has been successfully resolved, and if requested, the ISC Payroll Team can complete an off-cycle payment. Complex transactional issues in Workday may be escalated to this team for investigation and resolution. Visit our list of ISC Services to get a better understanding of the various services we provide. The Committee has a fiduciary role in regard to UW retirement plans and is charged with operating exclusively in the best interests of the participants. The UW is home to nearly 8,000 international students representing more than 100 countries. Workday Releases In the next screen, within the View section, select 2021 Open Enrollment Confirmation Statement. The launch of Workday, at the time the largest administrative effort in the University’s history, impacted over 45,000 employees working across three campuses, the Medical Centers and off-site facilities. Our Customer Support Representatives have broad knowledge about many common issues that impact employees. They work closely with vendors, review reports and perform complex analyses on a daily basis to ensure eligibility and that employees are enrolled properly. The HCM Service Partner team (also sometimes referred to as Tier 2) primarily works with departments and units to provide transactional support for organizations’ administrative activities in Workday, such as position events, hires, job changes, compensation changes, one-time payments, period activity pay and more. Find answers to common questions and step-by-step instructions for submitting your changes in Workday at the Open Enrollment User Guide. Local HR/payroll offices do not have visibility or access to employee benefits information. Medical Centers Staff work with the Medical Centers Payroll Services Team for questions regarding time worked, absence and paycheck issues related to Kronos. If you changed your health plan during Open Enrollment, please note that it can take 1-2 weeks for some health plans to process benefit changes. This page has been updated to include information related to UW’s response to the current COVID-19 situation in the King County (WA) region. Check UW’s Academic Calendar. ISS staff advises international students with F-1 or J-1 visas who are enrolled in undergraduate, graduate, and professional degree programs on the Seattle campus of the University of Washington. In the next screen, within the View section, select the Benefits Elections as of Date button. Questions: Please, direct any questions to help@uw.edu. The ISC regularly assesses opportunities for data review, and projects are prioritized according to payroll and/or benefits impact, possible negative downstream consequences, and number of people impacted. UW Veterinary Care is open to the public and provides comprehensive routine care, specialty care, and 24-hour emergency care for dogs, cats, horses, livestock and exotic pets, including birds, reptiles, and small mammals. But when more complex transactional issues occur during the payroll or benefits process, the ISC is here to support employees, administrators and departments to solve Workday problems and optimize Workday processes. Your insurance provider will send you an ID card if applicable; if you have not received your ID card and need to access medical care, you will want to contact your health plan directly. The University of Wisconsin–Madison is a public land-grant university and prolific research institution. Data Integrity 1. 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